Vendor Instructions

Powered by The Women’s Movement x Heritage Headquarters

Event Overview

Thank you for participating in our Barre & Brunch Experience. This morning experience blends movement, brunch, community connection, and support for local women-owned businesses. These instructions outline all logistics to ensure a smooth and successful event for you and our guests.

Event Details

Date: 02-28-2026

Location: Heritage Headquarters

Donation: 50.00

Address: 515 E Grant St suite 101, Phoenix AZ 85004

Expected Attendance: 100–150 women

Theme: Pink, feminine, community-focused

Vendor Schedule

Vendor Arrival & Setup

• Arrival Window: 7:00 AM – 8:30 AM

• Check-In: Please check in with the event coordinator upon arrival

• Setup Completion Deadline: 9:00 AM

Event Timeline

• 9:30 AM – Guest Check-In and Vendor Browsing

• 10:00 AM – Barre Class

• 11:00 AM – Brunch, Style Swap, and Shopping

• 12:00 PM – Mingling and Social Time

• 12:45 PM – Event Wrap-Up

• 12:45–1:15 PM – Vendor Breakdown

Vendor Space & Setup

Provided to Each Vendor

• One 6-foot table (unless otherwise arranged)

• Two chairs

• Access to power (if requested in advance)

• Placement in high-traffic areas during check-in and brunch

Vendors Should Bring

• Table covering

• Branded signage

• Point-of-sale system (Square, Venmo, Zelle, etc.)

• Business cards or promotional materials

• Bags or packaging for purchases

• Optional: pink-themed décor to match the event aesthetic

Important Notes

• Keep your setup clean, safe, and within your assigned footprint

• No open flames or strong scents

• Food or beverage sampling requires proper permits and labeling

Guest Experience Flow

Guests will arrive dressed in pink, check in, and begin browsing vendors. After the barre class, they will return energized and ready to enjoy brunch, shop, mingle, and participate in the Style Swap.

Vendors will experience two peak shopping windows:

1. 9:30–10:00 AM (pre-class browsing)

2. 11:00 AM–1:00 PM (post-class brunch and shopping)

Please remain at your booth during both windows.

Fashion Pour / Style Swap Information

Guests will bring one clothing item to contribute to the swap rack.

The swap area will be managed entirely by event staff.

Vendors are not responsible for managing swap items.

Promotion and Social Media

Vendors are encouraged to promote the event to their audiences.

Instagram Tags:

@TheWomensMovement

Suggested Hashtags:

#TheWomensMovement

#HeritageHQ

Parking and Load-Out

• Vendor parking is available at: suite 101

• Breakdown begins at 12:40 PM

• Load-out must be completed by 1:15 PM

Day-of Contact

Event Coordinator: Odalys Linares

Phone: 602-833-9912

On-Site Support: Heritage Headquarters Staff

Vendor Grant Participation Rules

The Women’s Movement — Community Vendor Support Grant

The Women’s Movement is proud to offer a limited number of vendor support grants to help local women-owned businesses participate in the Barre-Lentine Experience. To ensure fairness, impact, and community engagement, all grant recipients must agree to the following rules and participation requirements.

1. Eligibility Requirements

To qualify for the vendor grant, applicants must meet the following criteria:

• Must be a women-owned or women-led business.

• Must operate locally within Arizona or surrounding areas.

• Must provide products or services aligned with wellness, beauty, lifestyle, empowerment, or community enrichment.

• Must commit to full participation during the event hours.

3. Vendor Responsibilities

All grant recipients must fulfill the following obligations:

A. Event Promotion Requirement

Vendors must actively promote the event on their social media platforms.

Minimum requirements:

• At least two promotional posts on Instagram or Facebook (feed or reels).

• At least two stories tagging:

  • @TheWomensMovement

• Posts must be made before the event date.

B. Ticket Sales Requirement

To support event sustainability and community turnout, each grant recipient must help generate attendance by:

• Selling or referring a minimum of five (5) paid tickets to the event. (Guest to mentioned Vendor's Name at registration table)

• Ticket sales must be completed before the event.

C. Day-of Participation

Grant recipients must:

• Arrive during the designated vendor setup window.

• Remain present and open for business during all vendor shopping periods.

• Maintain a professional, welcoming, and community-centered presence.

• Follow all venue rules and event guidelines.

4. Branding & Marketing Compliance

Vendors agree to:

• Use approved event graphics provided by the nonprofit.

• Avoid creating independent event flyers without approval.

• Tag the correct accounts and use the designated event hashtags.

5. Reporting & Verification

To maintain transparency and fairness:

• Vendors must submit screenshots or links verifying their promotional posts.

• Failure to meet requirements may result in forfeiture of future grant eligibility.

6. Cancellation Policy

If a vendor must cancel:

• Notice must be given at least 7 days before the event. no refunds will be provided.

• Failure to notify may disqualify the vendor from future grants or participation opportunities.

7. Agreement

By accepting the grant, the vendor acknowledges and agrees to all rules listed above and understands that the grant is contingent upon full compliance.

Final Notes

We appreciate your participation in this community-centered event. Your presence enhances the experience for our guests and contributes to a morning of connection, celebration, and support for local women-owned businesses.